Senior Administrative Assistant

North Kingstown, RI

Full Time

Entry Level

Summary of Position
Falvey Insurance Group is one of the largest Marine Insurance MGAs in the country and was founded on the pillars of Technology and Operational Excellence.

The Senior Administrative Assistant provides comprehensive administrative support to multiple executives, managing confidential communications, coordinating schedules, arranging travel, and assisting with various operational projects. This role is critical to enabling executives to focus on strategic decision-making while ensuring seamless communication within the company and with external contacts.

Position Functions
Executive Support

Manage multiple calendars and coordinate complex scheduling across four executives
Plan, schedule, and coordinate meetings, including agendas, follow-ups, and logistical support.
Oversee executive travel arrangements, including flights, accommodations, and itineraries.
Manage email and phone correspondence, ensuring timely responses and prioritization.
Prepare, coordinate, and distribute reports and presentations.
Monitor and track executive goals, ensuring alignment with company objectives

Team Support

Provide backup support to other members of the Executive Administration team as needed.
Assist with special projects and tasks as assigned by executives and/ or Supervisor.

Qualifications & Skills

Minimum of 3 years of executive administrative experience preferred; college degree a plus.
Exceptional organizational, time management, and multitasking skills.
Strong verbal, written, and proofreading abilities
Excellent analytical and problem-solving skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe, and general computer applications.
Ability to exercise discretion, independent judgement, and maintain confidentiality.
Adaptable and eager to learn new systems and processes in a fast-paced environment.

Supervisory Responsibilities

None

Equipment Used

Standard Office Equipment

Hours of Operation and Working Conditions

This position’s work hours are Monday through Friday 9am to 5pm, in a business-casual office environment. We currently operate in a hybrid capacity with 3 days in the office, Wednesday and Thursday are required and 2 days at home. This position requires occasional flexibility for working additional hours to accomplish project objectives. Occasional business travel may be required.

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Thank you for your interest in a career opportunity at Falvey Insurance Group. Please review our open positions and apply to the positions that best match your qualifications.

Senior Administrative Assistant

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